How Check My Activity In Email?

Gmail offers several ways for users to track their activities as well as know when and from where one’s account was accessed. This is a useful feature as it allows users to access their account from several locations or devices simultaneously. Hence, one could be logged in through their desktop computer as well as through their tablet or mobile app. When one chooses the option to stay logged in, it leads to several sessions remaining open simultaneously on different devices.

Account activities

There is a way to keep tab on one’s account access. This becomes useful as one could have logged into their account from different devices and kept those sessions open, without logging out. The steps to follow to check account activity of one’s account is as follows:

  • You need to log into your account.
  • When you have come to the inbox main page you can scroll to the bottom and find the option to check login activity here.
  • The bottom of your inbox page showcases the last login, the number of places you logged in from.
  • If you wish to check more details like IP address, location as well as access type, you can click on the Details option.
  • Here you can check out your sign in history. This includes timeline details such as time and date when your account was accessed.
  • Here you can also check the IP addresses through which your account was accessed.

There is also another way to check account activities on your account. The section that showcases recent security events can provide you security updates and account activity details.

In case one feels that someone else accessed their account, this could be due to malware or phishing activities. In such a case one needs to change their password immediately. It is also advised that the two step verification feature is activated that helps to further safeguard login to one’s account.

The alert for unusual activity can be found under Details that appears at the bottom of your inbox. It is advised that you keep this alert on as it will send you notifications when any unusual login activity is noted.

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How Create Folder To Organize Your Inbox?

One of the basic needs of any email inbox is the option to organize your email correspondence. As emails come in from different contacts or groups that have varying importance to the recipient, it is imperative that one is able to organize these emails so that they can find related emails quickly as well as keep their email inbox organized.

When it comes to Gmail, the folder option is given in the form of creating labels. One can organize their emails by creating different labels that work as folders . There is an added feature to labels in Gmail that of allowing more than one label to apply to a single message.

How to add labels to messages?

The process is easy and there are several options in organizing your emails:

  • When your account is open, you can click on a message where there is a Label option on the top.
  • By clicking on the label one can add on the description to the labels.
  • If one wishes to add a single label to several messages, these can be selected and then click on label to add a common label description to them.

This is akin to creating different folders or organizing messages in your inbox.

How to organize messages under assigned labels?

Besides adding messages to certain labels, anyone can also add a message being composed of an existing label. This can be done by clicking on “More” options drop down list that appears in the message composition box in the bottom right corner. Here one can click on the label and then choose a label to add the message to.

Other options

There can be other things you want to do to organize your messages under labels such as:

  • If one wishes to move a message, they can click on the email, find the option Move to and then choose the label under which the message needs to be organized.
  • Under the More option on your account main page you can find the option to create new labels.
  • If you wish to edit labels, you can do so by hovering your mouse cursor over the label names.

The steps mentioned above showcase how you can organize emails in your account.

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How Receive Less Spam, Promotions And Social Email?

Google adopted strategies in allowing targeted ads to land up in the inboxes of those who are Gmail account users. When account interface was redesigned the mails were differentiated into three tabs, Primary, Promotions and Social. This effort helped to ensure that users need not have to manually separate correspondence that landed in their email inbox, but find a certain order already established in their inbox automatically.

Even though this policy has proven convenient, it has not stopped ads from flooding the inbox of most users. In most cases, they land up under the Promotions tab. There are several ways to remove or reduce spam or promotional mails from flooding one’s inbox such as:

  • One can tap the X mark that appears next to the ads in this section but that will only hide such messages momentarily.
  • One can choose to manually select the ad messages or opt for the select all and delete the promotional messages every other day.
  • The other solution is to delete the Promotions tab. This can be done by visiting Settings on the top right hand corner of the inbox.
  • Here you will find the option to configure your inbox.
  • You will get the option to disable Promotions tab in this section.

Other ways to reduce spam messages in your inbox is to create a filter that will showcase emails sent to you by certain senders. This can be done by opening an email sent by someone whom you wish to block. You can then choose the option to block correspondence from such senders. There is also the option to report spam or phishing under the same drop down list.

With the above steps you will be able to reduce spam, promotional and unwanted messages from cluttering your inbox.

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How To Automatically Reply To An Email?

When you have to make similar responses to email correspondence through your account, you can find easier ways to get it done. There is the option of setting up canned responses in your account. When you find yourself sending similar responses to different people, the auto reply function would come of help. That will enable you to send across such messages in an automated manner.

If you are wondering how it works, it is akin to setting up a filter. There are certain conditions that you can key in, such as the recipient who emails you. Link emails with such conditions with automatic responses you can create and store from before. These are known as canned responses. There is also the vacation response that you could create and send which involves a different setting. In such a case a standard response is saved which is sent in response to all emails that come into your account while you are away and not accessing the account.

The process to follow

If you wish to set up canned responses, you need to follow the steps as given below:

  • Log on to your account and visit the Settings option on the top right hand corner.
  • Here you will find the Labs section.
  • Here you will get a template to create messages that can be sent through the auto reply function.
  • A show search option comes on the top page of your account.
  • Here you could define the search criteria for applying a filter such as a certain recipient or any words that appear in the body or subject of emails.
  • You will find a link to create a filter with the search option.
  • You can then check the box next to this criterion called Send canned response.
  • There will appear a drop down menu next to the option and you can choose which canned response you wish to send across when the filtering criteria are fulfilled by incoming messages.

There are certain facts that one needs to keep in mind about sending automated responses. The filtering option applies only to new messages that come in. If there are existing emails to which the filters would apply, the canned responses will only be sent out to new messages after the filters are created. Also remember that canned responses do go from your account but the email address is slightly altered. Hence, if your email ID is abc@gmail.com, the canned response would go out as abc+canned.repsonse@gmail.com. The replies would still appear in your inbox. The other point to note is that, it is not possible to email attachments along with auto responses. Also, inline images also do not get sent out in such emails. However, one can include rich text formatting in such responses which allows one to plan the message in auto response emails in creative ways.

The above points can help one use the canned response feature that Gmail offers. As the filtering criteria are quite effective, the right use of filtering keywords can help you set up filtering options that would choose the right incoming messages and send out canned responses automatically. This can help one to reduce their work burden of having to reply in the same manner to certain emails all the time.

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How To Change Password In your Account?

The revamped login process of Gmail ensures that user accounts are more difficult to hack into. For that reason there are several guidelines and measures that have been adopted. Even though you are required to set your account password at the time of creation of account; you would be prompted to revisit and change the password every few months to make it more secure.

The steps to change the password in your account are the following:

  • Log on to your account.
  • Visit the Settings section found on the top right hand corner of your email inbox.
  • Here you need to visit Accounts and Import section.
  • Under this section you will find the option to change the password.
  • You would be asked to choose a password that has not been used previously; also the password should be at least eight characters long, a mix of alphanumeric characters and special characters as well.
  • There can be upper and lower case alphabets as well in your password.
  • In order to enhance security of your account, you would also be prompted to update additional account information.
  • These pertain to updating your secondary email address as well as a contact number.
  • Once these details are updated you can also choose to activate the two step verification process.
  • This will seek an additional security code to be keyed in when you log into your account.
  • This security code is either emailed to your secondary email address registered with Gmail or to your registered phone number.

The above steps showcase how you can update your  password as well as update your account security settings.

There can be a common reason when you need to reset your password; that is usually when you are trying to access your Google account from an unknown device or a new location. At such a time if you have forgotten your account password, you would be required to reset it. This can be done in the following ways:

  • You would be asked to provide your alternate email address.
  • You could choose to get a security code on your registered phone number or a link to reset password at the alternative email address.

The above steps showcase how one can change their account password.

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How to Send Large Files?

Gmail offers several conveniences for which it is one of the most preferred email services across the world. Among the several benefits that it offers for free to the users, the large storage capacity of the inboxes as well as ability to send across large files through email is major advantages.

If you are planning to send large file attachments through your account, here are the steps to follow:

  • You need to log into your account.
  • Go to Compose to create a new email message.
  • There is the option to attach files at the bottom panel of the message window.
  • There are options given for attaching files through Google Drive, from files or drives in the computer or from other sources.
  • You can find your file as per the options given and wait for the attachment to be uploaded.

In case it is a large file, you might be restricted in this option as attaching or uploading a file directly limits the file size to 25 MB. Hence, if you are looking to send multiple large files that would exceed this limit, then you need to use Google Drive to send across such large files.

Google Drive is a useful feature, a cloud service that provides large storage capacity to Google users. If you wish to send across large files through Gmail, you can easily do so through Google Drive. The steps to follow are:

  • When you log into your Gmail and click on compose to create a new message, you will find the attachment option in the message window in the bottom panel.
  • Here you also have the option to send files through Google Drive.
  • When you click on Google Drive, you would be sending across a link to the files stored on your Drive.
  • You would be asked as to what kind of access you wish to provide to the recipient, whether read only or editable rights.

Through the Google drive feature you will be able to send large files easily, up to 100 GB.

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How To Turn Off 2-Step Verification?

The two step verification feature was added in Gmail to ensure that users do not find hacking activities happening on their accounts. This process helps to safeguard one’s account login process more than the standard password entry feature. It comprises of having to key in an additional security code that is either sent as an email to your secondary email address or sent as a text message to your registered phone number.

How the two step verification works?

Those who wish to use the two step verification feature can do so by accessing the settings section of their Google account:

  • This would require one to key in additional information or a security code that is emailed to one’s alternate email address or sent as a text message to one’s registered phone number.
  • This process is activated every time one needs to log into their email account through a new device or a new location.

The process of having to key in the password as well as the additional security information for your Gmail login can make your account login a lengthy procedure. For such reasons many people wish to turn off the two step verification feature. Though it is recommended that one keeps the additional layer of security for logging into their account, there is the option to deactivate the two step verification method as well.

The steps to follow are:

  • You need to visit the My Account section under Settings.
  • Here you will find a section titled “Sign in and security”.
  • Here you will find the two step verification feature.
  • You might be asked to sign into your account with username, password as well as verification code.
  • After that you will find the option to turn off the feature.
  • A pop up window will come up to verify that you wish to turn off the two step verification feature.

Once the feature is turned off you will find that your login requirements have reverted back to simply the password being asked at the time of logging into your account, especially when you are trying to access the account from a new computer or unknown location.

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